Precision Is Profit
In every successful operation, whether it’s manufacturing, construction, field service, or professional consulting, there’s one universal truth: you can’t manage what you can’t measure.
Time and materials are at the heart of every project’s profitability. Every minute of labor, every part installed, every consumable used affects the bottom line. Yet most businesses still rely on spreadsheets, manual logs, or disconnected systems that make accurate tracking almost impossible.
Flow Maker Software changes that.
Flow Maker delivers a real-time, fully integrated time and material management ecosystem, uniting your workforce, inventory, and billing processes into one intelligent workflow. With automated time capture, live material allocation, and instant cost reconciliation, Flow Maker ensures that every task, expense, and resource is accounted for, with absolute accuracy.
This is how modern businesses stay profitable, efficient, and ahead of schedule.
The Problem with Traditional Time & Material Tracking
Manual processes are a hidden profit drain. Time sheets filled in days later, handwritten material slips, and isolated billing systems create a perfect storm of inefficiency.
Common Challenges Businesses Face
- Inaccurate labor records due to delayed entries or human error
- Untracked materials leading to inflated costs and inventory discrepancies
- Billing delays that slow cash flow and frustrate customers
- Disconnected departments that can’t see real-time progress
Even small errors compound over time, a few unbilled hours, a missed material entry, or a forgotten work order can turn profitable projects into financial losses.
Flow Maker eliminates these risks by transforming time and material tracking into a live, automated process woven into your everyday operations.
Flow Maker’s Integrated Approach: One Platform, Every Process
Unlike stand-alone time tracking tools, Flow Maker synchronizes every aspect of time and material management within its unified business platform.
From job creation to project completion, every action in Flow Maker is automatically linked to time, material, and cost data, ensuring every expense is captured and billed accurately.
Key Integration Points
- Work Orders: Every job has a live time log, task checklist, and material usage field.
- Digital Timesheets: Staff clock in/out, record tasks, and submit hours in real time.
- Material Requests: Technicians or production staff allocate materials from inventory directly within the system.
- Automated Invoicing: Time and material entries flow directly into billing sheets, no re-entry required.
- Reporting & Analytics: Managers view job cost summaries, profitability reports, and labor efficiency KPIs instantly.
This end-to-end connection between work, cost, and reporting is what makes Flow Maker truly revolutionary.
Real-Time Time Tracking: Accountability Without Effort
Time tracking should empower employees, not burden them. Flow Maker automates this essential task with tools that capture accurate labor data while minimizing administrative overhead.
Flexible Time Tracking Options
- Digital Punch Clocks: Clock in/out from desktop, tablet, or mobile app.
- Start/Stop Timers: Ideal for multi-tasking environments where staff handle several jobs in a day.
- Role-Based Timesheets: Configure by department, job type, or customer.
- Geo-Stamped Clock-Ins: For field teams, GPS tagging confirms location accuracy.
Each entry syncs immediately with project records, payroll, and invoicing, providing real-time visibility into labor utilization and job progress.
The Result
- Zero missed hours
- No duplicate entries
- Accurate job costing
- Full visibility into labor efficiency
Flow Maker ensures every minute worked becomes a minute billed.
Material Tracking & Resource Allocation: Know Exactly Where Your Costs Are
Every screw, bolt, or component matters, especially when margins are tight. Flow Maker’s material management system tracks consumption from warehouse to worksite with complete traceability.
Features That Maximize Material Control
- Live Inventory Sync: Real-time updates as materials are requested, transferred, or used.
- Work Order Allocation: Materials can be assigned directly to specific projects or tasks.
- Automated Reordering: When stock levels fall below thresholds, Flow Maker triggers purchase orders automatically.
- Supplier Integration: Connect procurement data, vendor pricing, and lead times for accurate cost forecasting.
This precision prevents overspending, eliminates lost stock, and ensures that every material used is recorded, valued, and billed properly.
Job Costing Made Simple: The True Picture of Profitability
Accurate job costing is the cornerstone of profitability. Flow Maker’s time and material engine ties every labor entry, material cost, and overhead expense directly to the corresponding project, customer, or department.
Dynamic Cost Tracking
- Labor, equipment, and material costs automatically roll into job totals.
- Project managers can view actual vs. estimated costs in real time.
- Automated alerts flag potential overruns before they impact budgets.
End-to-End Financial Visibility
From estimation to invoicing, Flow Maker provides a closed financial loop, eliminating the gap between operations and accounting.
The result is total clarity: you always know which jobs make money, which don’t, and why.
Live Dashboards & Analytics: Visibility that Drives Better Decisions
Flow Maker doesn’t just track time and materials, it visualizes them.
Customizable Dashboards
Each user can configure dashboards tailored to their role:
- Executives: Profitability, billing cycle times, and resource utilization
- Operations Managers: Job progress, labor efficiency, and material usage
- Finance Teams: Real-time revenue recognition and cost analysis
- Project Managers: Budget variance, productivity rates, and timeline tracking
Instant KPI Insights
Flow Maker’s analytics engine measures:
- Labor efficiency (hours billed vs. hours worked)
- Material variance (budget vs. actual)
- Gross margin per project
- Cost trends by department
By providing data in real time, Flow Maker empowers leaders to make fast, informed decisions that protect margins and improve performance.
Field Integration: Connecting the Office and the Jobsite
Field work introduces unique challenges for time and material tracking, multiple sites, dynamic schedules, and mobile crews. Flow Maker bridges that gap.
Mobile Workforce Tools
- Offline Mode: Capture time, materials, and notes even without connectivity.
- Photo Attachments: Document materials used or work completed.
- Digital Sign-Offs: Obtain customer approvals instantly from any device.
- Field-to-Office Sync: All data flows directly to accounting and management dashboards.
This seamless connection between field and office eliminates paperwork, reduces billing cycles, and ensures that all work is tracked in real time, no matter where it happens.
Automation in Action: Turning Data into Dollars
Automation is Flow Maker’s secret to delivering precision at scale. Once time and material data is entered, it flows automatically through every relevant system.
End-to-End Automation Workflow
- Time Entry: Employee logs hours or completes a task.
- Material Use: Materials consumed automatically deduct from inventory.
- Job Cost Update: The system recalculates project totals in real time.
- Billing Sheet Creation: Invoices generate automatically based on current job data.
- KPI Report: Updated dashboards reflect profitability metrics instantly.
The outcome is a fully automated business feedback loop, where every activity is measured, optimized, and monetized.
Industry Applications: One Platform, Many Success Stories
Flow Maker’s time and material tools adapt seamlessly to any industry:
Manufacturing
- Track labor per production line, machine, or batch.
- Monitor material yield and scrap rates.
- Automate job costing for accurate product pricing.
Construction
- Allocate materials per site or phase.
- Track subcontractor hours and equipment usage.
- Sync real-time costs with billing milestones.
Field Services
- Log hours on the go with mobile time tracking.
- Auto-generate service tickets and invoices.
- Improve response times and accountability.
Professional Services
- Record billable and non-billable hours automatically.
- Integrate time logs with client billing systems.
- Measure profitability across contracts.
No matter your industry, Flow Maker gives you the same advantage: total visibility and total control.
Implementation: How Flow Maker Sets You Up for Success
Flow Maker’s time and material integrations are built to deliver value fast.
Our Implementation Framework
- Discovery: Identify how your teams currently track time and materials.
- Configuration: Map existing workflows into Flow Maker’s intelligent framework.
- Training: Empower your staff to capture accurate data efficiently.
- Optimization: Fine-tune automation, dashboards, and alerts for ongoing improvement.
Dedicated Support
Flow Maker’s expert team partners with you long-term, ensuring your platform evolves as your business grows, so you always stay in control of your time, materials, and profitability.
Every Second, Every Part, Every Dollar Accounted For
Profitability doesn’t happen by accident, it happens through precision.
Flow Maker Software gives businesses that precision by integrating time and material tracking into every layer of their operations. With automation, analytics, and accountability built in, you gain complete visibility over your workforce, inventory, and finances.
No missed hours. No lost materials. No surprises.
Just accurate data, optimized performance, and maximum results, powered by Flow Maker.
Schedule a Demo Today and see how Flow Maker Software can help your business turn precision into profit.
Give Us A Call: 1.888.380.9439
Book A Demo: www.FlowMakerSoftware.com/Book-A-Demo/
Visit Us Online: www.FlowMakerSoftware.com
